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Attendees get conference bills

Dental group's organizer failed to pay Westin Casuarina $57,000

The ownership of the Westin Casuarina is standing behind a decision to charge attendees of an October dental conference for the organizer's unpaid bill.

Convention industry veterans and conference attendees, however, are questioning the ethics and legality of that decision.


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  • "This should result in criminal charges for those that conceived of this scam to recoup the bad debt," said Don Dible, a conference speaker and co-author of "Chicken Soup for the Dental Soul."

    The Coaching Center of Austin, Texas, was delinquent to the Westin Casuarina on payment of nearly $57,000 in unpaid food, beverage and associated costs. Dible, and other conference attendees and speakers recently began receiving charges on their credit card statements for a "pro-rated amount per attendee" from the hotel.

    "We told (the Coaching Center) we would have no recourse but to charge the attendees," said Hud Englehart, spokesman for the Westin's owner, Crestview Hills, Ky.-based Columbia Sussex. "That still didn't cause them to bring payment forth so we began charging the attendees."

    Englehart said a clause on the sign-in folio empowers the company to recoup the money from the third parties.

    "I agree that my bill liability for this bill is not waived and agree to be held personally liable in the event that the indicated person, company, or third party fails to pay for any part or all of these charges," the clause reads.

    Dible argues that the passage applies to the room and incidentals around the property but does not bind him to pay for the conference's unpaid costs.

    Approximately 85 people attended the conference, according to Westin management.

    Suzanne Black, president of The Coaching Center, did not return a phone call Friday.

    However, she told The Associated Press that the bill was overdue and that she had been talking to the property about trying to set up a payment plan.

    A person familiar with the situation that asked not to be identified said an oral agreement to pay $10,000 installments was reached between the Westin and the center but no money was ever received.

    The company has maintained that as soon as the center pays all charges to the attendees will be reimbursed what ever was charged.

    "My first reaction is that it is very bizarre," said Steven Hacker, president of the Dallas-based International Association of Exhibitions and Events. "I have never heard of a situation like this and I have been around for 32 years."

    Hacker said attendees traditionally don't have a contractual obligation to the hotel for a conference they happen to be attending at the property.

    "I presume the organizer is a separate legal entity from the people who attended the conference," Hacker said. "Unless there is a contractual relationship between the attendees and the sponsor, I would think the hotel is on pretty shaky ground."

    Noreen Burke, a show manager for Chicago-based Corcoran Expositions, a tradeshow marketing group, said it would be rare that an attendee would be responsible for an entire group.

    "That doesn't make sense, legally," Burke said. "I don't know how they can make the attendee responsible for the conference promoter not paying their bill."

    South Point spokeswoman Courtney Fitzgerald said convention contracts vary widely and the attendee needs to read anything they are signing carefully.

    "It's not common place, however, it just depends on the final agreement the convention makes with their contract," said Fitzgerald, whose property has 150,000 square feet of convention space.

    MGM Mirage and Las Vegas Sands Corp. declined to comment on their convention contracts. Harrah's Entertainment and Station Casinos did not return calls for comment.

    Dible, who has owned different businesses during the past 37 years, said he understands that an unpaid bill can be vexing.

    However, he is not content to stand by and wait for both sides to work out an agreement.

    He has drafted a letter he plans to send to the management of the Westin, as well as Columbia Sussex, Better Business Bureau of Southern Nevada and the Chase MasterCard Dispute Resolution Center demanding repayment of the charges. Dible also plans to approach the Nevada Attorney General's office to see if any state laws have been broken.

    Black told The Associated Press that she has instructed the nearly 20 attendees she has heard from to dispute the charges with the credit card company. She added that she's refunded those whose debit cards were charged.

    That raised a question for Englehart.

    "If she can do that, why won't she pay us?" Englehart said.

    Englehart said the attendees should be upset with The Coaching Center for not paying the bill, not the hotel.

    "If anybody wants to be angry it ought be the attendees who are now getting billed for what the Coaching Center was responsible for doing," Englehart said.

    According to The Coaching Center's Web site, future conferences are scheduled around the country in the next few months including in Denver, Chicago, San Francisco and the center's hometown of Austin.

    "I understand they are booking other events and paying," Englehart said. "I don't understand why they aren't paying us."

    Contact reporter Arnold M. Knightly at aknightly@reviewjournal.com or 702-477-3893.

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    cocky wrote on April 10, 2008 03:55 PM: I dont think you should use this incident to knock all of the Westin Hotels. Remember this is a franchise. I am sure Starwood, the franchisor of Westin Hotels, is having or has had a nice "little conversation" with Columbia Sussex.

    Think about those people who are in partnership with Columbia Sussex. I wonder how many of them are kicking themselves right about now.

    I have always wondered how Columbia Sussex was able to get loans from the banks. Clearly the banks and/or investors have never done a thorough due diligence on the company.


    S wrote on April 09, 2008 11:44 AM: "Approximately 85 people attended the conference, according to Westin management."

    The 85 attendees will file fraud claims with their credit card companies and they will get their money back.

    How does this hotel expect to stay in business if the credit card companies shut down its merchant accounts due to 85 fraudulent transactions?

    Their lack of ethics will lead to their own demise sooner or later.


    David Johann wrote on April 05, 2008 08:52 PM: "Englehart said a clause on the sign-in folio empowers the company to recoup the money from the third parties."

    Anybody can slip any clause into any contract at any time. That doesn't mean it's legally binding. They can write that you have to give them your vehicle if you leave your room a mess--that doesn't mean it's legally binding.


    -the chad wrote on April 05, 2008 08:12 PM: As a former hotel manager, this is the most outrages thing I have ever heard. After being shafted a few times myself with conventions not paying and then the credit card on file for security was, well, declined, we institued new standards. The first was that the sales manager was responsible for collection of payment prior to the start of the event. A % was due 30 days prior and was non-refundable. This usually covered the cost of the food. The final payment was due 72 hours prior to the start of the event, at that time, the attendance numbers were written in stone. If no payment was recieved and no line of credit established with the property accounting department(required 5 letters of reference, a credit check, and method of billing, i.e. purchase order or credit cards) then no event. All of your attendees would arrive to an empty room. Now, for those instances where arrangements had been made and legal contracts signed, but payment stopped coming in, we sent it to a collection agency and added the cost of the collection process to their bill. If that didn't work, dependant on how much they owed and if we had broken even on the event, we would either write it off and not welcome them back or file a suit. Not once did we have to file suit, and only twice did I send it out for collection. Now, with all that said, the sales manager was responsible for collectin of payment, if he/she failed to get payment or arrangements made prior to the event and let it go forward, they lost their commission for the quarter. Sucked for them, but solved our problems. CS sucks.


    ws wrote on April 05, 2008 04:12 PM: the hotel should have required the $$ upfront - its hard to collect after-the-fact.


    Tom, Burbank wrote on April 05, 2008 03:45 PM: Coloumbia Sucksit is at it again. The Unwelcome Sign has been hung out at the Westin. Their motto must be: "We Hate our Guests." They couldn't have bought worse publicity if they'd tried. Good move, morons.


    Retired Judge wrote on April 05, 2008 11:37 AM: Read Attorney's cooments below. They are right on and correct as to case law in Neveda and Common Law with reference to the customs associated with the "innkeeper" laws. Westin will lose not only the case against the guests, but serious good will from future customers. Brother the Las Vegas Convention Agency should jump on this matter ASAP to avoid a publicity nightmare and black eye!


    Mr Steep wrote on April 05, 2008 11:06 AM: Hey wow! hold on a sec. Correct me if I'm wrong here. The convention organizers booked a hotel.I assume they agreed to pay. Now apparently they're stiffing the hotel and the hotel is trying to get the money from the attendees. How is the hotel in the wrong here? If they get the payment from the organizers,as they should,case is closed.P.S. I don't work or own a hotel anywhere. In fact I hate the way Las Vegas hotels are treating customers,but that's their priviledge (or incompetence and ignorance from managers)


    larry wrote on April 05, 2008 11:06 AM: I think that someone from the US Attorneys office or a Federal Prosecutor should look at this, as they are going across state lines. I wonder how close this would be violation of the RICO statutes, then they can criminally prosecute whoever decided this or was responsible for criminal time. Can you imagine if this was a bank or a credit union and you were an employee of an company, the outrage.


    chad wrote on April 05, 2008 09:35 AM: Typical move for Columbia Sussex corp. They have no clue how to run a business and just do mass destruction where ever they open their doors. The restaurant at the Westin leaves a lot to be desired, and the slot machines are probably the tightest in Vegas. But now to go after people 6 months later ?? How desperate for cash are they ?? Someone really should look in to this, as there as to be some fraud or negligence on the Westins part somewhere.................


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